Why Spensa?
Built by restaurateurs for restaurateurs.
"What the hell is Spensa?!"
Spensa is an F&B management system that bundles all the core functions of a restaurant into one simple tool — designed to support you and your employees at every level.
"Ah, another one of those clunky ERP programs!"
Not at all — and please don't call us that again 😉. Spensa was born from our hatred of those systems. Instead of forcing you into complicated workflows, we built it bottom-up, modeled after how restaurants already work.
"Alright, sure, but is there real benefit?"
We can't blame you for being skeptical. Most solutions out there have been disappointing. But let's start with three simple questions:
If you nodded at even one of these, Spensa exists to solve exactly that.
1. No more missing or wrong orders
The problem
Between forgetting to make an order, using an outdated list, getting quantities wrong, or mistyping when emailing suppliers, there are plenty of ways for orders to go wrong. The result? Stress, wasted money, and expensive last-minute shopping.
How Spensa helps
- Reminds the right people if an order is missing before it's too late
- Syncs new items from invoices and updates order lists in just a few clicks
- Flags unusually high quantities and lets you define approvers for sensitive orders
- Lets you and your employees enter and submit orders right from your smartphone
The payoff
Instead of firefighting a faulty supply chain, you and your team can stay focused on service.
2. Profitability at your fingertips
The problem
Everybody loves a bestseller — except your controller, if it's not profitable. Calculating dish margins is easier said than done, for it requires:
- • A complete list of all ingredients
- • Their unit prices
- • Recipes with quantities
- • The breakdown of all menu items
That's a massive effort most restaurants simply don't have time for.
How Spensa helps
- Ingredients are automatically pulled from your orders with costs already calculated
- Existing recipes can be uploaded in one click — Spensa's AI connects them to ingredients
- Missing recipes? Just take a picture of your menu — AI drafts them, you add finishing touches
The payoff
You go from zero to full control over profitability in minutes — and can finally answer not just what sells best, but what earns best.
3. Never miss a price change
The problem
Costs in our industry change fast. One bad harvest and vegetable prices spike overnight. But do you or your staff really check the price of every line item on every invoice? Of course not.
How Spensa helps
- Tracks all your items and compares them to the last recorded price
- Alerts you instantly if something changes
- Shows which dishes are affected and suggests how to adjust your prices
The payoff
It's like having a controller watching every invoice, without the payroll.
4. Focus on running your restaurant, not administrating it
The problem
There's a constant flood of data in any restaurant: products, prices, recipes, orders — all changing all the time. Manually keeping track is not just tedious, it's essentially impossible. Conventional ERPs might give you a template, but they leave you alone to fill it out and keep it current.
How Spensa helps
- OCR extracts all relevant data from invoices automatically
- AI keeps your product catalogue up to date without manual effort
- Alerts and analysis run quietly in the background
The payoff
Software should work for you — not the other way around. You get to focus on your guests, your food, and your team. Spensa takes care of the admin.
"What about my employees?"
There are two kinds of tools in a business: those people want to use, and those they're forced to use. Spensa is firmly in the first camp.
For the procurer
Up-to-date order lists on phone, tablet, or laptop. No paper piles or supplier queues.
For the chef
A central recipe repository. Easy onboarding for new hires, consistent communication for teams.
For the manager
Oversight in your pocket. Approve the orders you choose, get alerts if an order is forgotten.
For the administrator
No more endless Excel checks. Upload invoices, let Spensa handle the rest.
Closing Thought
Running a restaurant is already the hardest business in the world. Spensa doesn't add to your workload — it quietly takes it off your plate. More time, more control, less stress.