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Guides for running Spensa.
Setup, ordering, invoices, menu costing, inventory, tasks, analytics, and the assistant.
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Getting startedCreate your account, set up your company, and finish the first setup steps.ProductsManage the product catalogue, packaging, categories, groups, and price history.OrdersCreate, review, send, track, approve, and complete supplier orders.InvoicesUpload, email, review, approve, and use invoices to update product prices.
Getting started
Create the account, set up the first company, and understand the phone app.
Account & company
Account profile, team access, company settings, billing, and notifications.
Account and profileManage your sign-in, email addresses, password, language, and account access.Team and permissionsInvite team members, create staff accounts, and control what people can do.Settings and billingManage company settings, billing, plans, language, categories, and inbound email.NotificationsUnderstand the bell, advisories, push messages, email, and unread states.
Buying
Supplier ordering, products, invoices, and weekly ordering rhythm.
SuppliersCreate supplier records with order email addresses, customer numbers, and rules.ProductsManage the product catalogue, packaging, categories, groups, and price history.OrdersCreate, review, send, track, approve, and complete supplier orders.Order templatesBuild reusable supplier lists with sections, suggested quantities, and reviewers.Order scheduleSet the weekly ordering rhythm so recurring supplier orders are not missed.Order conversationsRead and reply to supplier order emails directly from Spensa.InvoicesUpload, email, review, approve, and use invoices to update product prices.
Menu, sales & stock
Menu costs, recipes, POS reports, inventory counts, and stock value.
Menu costsBuild dishes, recipes, ingredients, costs, margins, and recommended prices.RecipesShow staff recipe instructions and ingredients without exposing cost data.Point of SaleUpload till reports, review sold items, and connect POS sales to menu costs.InventoryCount stock in storages, record waste, adjust stock, and track stock value.
Daily operations
Tasks and notifications for daily restaurant work.
Intelligence
Assistant, analytics, Home, and search across Spensa.